We are looking for an Accounts Payable Specialist to support day-to-day financial operations in Poland, Maine. This Long-term Contract position is ideal for someone who brings strong invoice processing experience, accuracy in general ledger coding, and confidence working across multiple budgets and programs. The person in this role will help maintain timely payments, support benefits-related payable activity, and contribute to smooth accounts payable workflows in a collaborative environment.
Responsibilities:
- Process invoices and payment requests accurately while ensuring documentation is complete and approvals are in place.
- Apply correct general ledger codes to accounts payable transactions across multiple schools, departments, and funding areas.
- Manage recurring payment activity, including ACH transactions and scheduled check runs, with close attention to deadlines.
- Review payable entries for accuracy and resolve discrepancies by coordinating with internal stakeholders and vendors as needed.
- Support accounts payable work tied to benefits and other operational expenses within a multi-budget environment.
- Maintain organized financial records and enter payable data into the organization’s accounting system with a high degree of accuracy.
- Assist with daily accounts payable priorities for several school programs, including special education, adult education, and early learning operations.
- Contribute to effective use of AptaFund by Harris Technologies for invoice entry, coding, and payment processing tasks.
- Hands-on experience in accounts payable, including invoice review, payment processing, and account reconciliation support.
- Strong knowledge of general ledger coding and the ability to assign expenses accurately across varied budgets.
- Experience handling invoice coding, ACH payments, and check run preparation in a detail-focused finance setting.
- Familiarity with accounting software and the ability to learn organization-specific systems quickly; AptaFund experience is a plus.
- High attention to detail and strong organizational skills when managing multiple priorities and payment deadlines.
- Ability to work effectively in an environment serving multiple schools, programs, or cost centers.
- Clear communication skills and a dependable, team-oriented approach to day-to-day financial operations.
