We are looking for an Accounts Payable Specialist to join a team in a contract position with strong long-term potential. This role supports day-to-day payables, billing coordination, and office administration while partnering closely with the Controller in a fast-paced environment. The position is fully onsite at the start, with the possibility of a hybrid schedule after the initial training period, and requires someone who is dependable, organized, and comfortable managing both accounting tasks and occasional local document delivery.
Responsibilities:
- Process incoming invoices accurately, verify supporting details, and enter payment information into the accounting system in a timely manner.
- Support the full accounts payable cycle, including account coding, payment coordination, ACH activity, and preparation for check runs.
- Assist the Controller with billing documentation, accounting records, and other operational tasks that keep financial workflows moving efficiently.
- Communicate with vendors and internal contacts to resolve invoice discrepancies, answer billing questions, and provide updates related to purchase orders.
- Maintain organized financial files and administrative records to ensure documentation is complete, accessible, and audit-ready.
- Provide general office support for a small team, helping manage routine administrative needs and ensuring daily operations run smoothly.
- Deliver billing paperwork to local escrow offices when needed and track time-sensitive documents to help meet deadlines.
- Adapt to accounting software tools and support evolving processes or system-related changes as business needs develop.
- At least 2 years of experience in accounts payable, invoice processing, or accounting support.
- Hands-on knowledge of accounts payable functions such as invoice coding, account coding, ACH processing, check runs, and billing support.
- Background in construction, real estate, escrow, or a similarly detail-driven environment is strongly preferred.
- Ability to work onsite in Bellevue, Washington initially, with reliable attendance during standard Monday through Friday business hours.
- Strong organizational skills and attention to detail, with the ability to manage multiple priorities accurately and efficiently.
- Comfortable communicating with vendors, responding to billing or purchase-order inquiries, and working closely with internal stakeholders.
- Willingness to use a personal vehicle for occasional local business errands, with mileage or gas reimbursement provided.
- Must be open to obtaining a notary commission, with employer support for associated costs.