Archived listing. The details below describe a past opening.
We are looking for an Accounts Payable Specialist to join a growing organization in Boston, Massachusetts on a Contract basis. This opportunity is well suited for a self-directed accounting specialist who can bring structure to day-to-day AP activities, maintain accurate invoice processing, and support vendor setup with strong attention to detail. The role offers a permanent schedule with a hybrid arrangement, and remote consideration may be available for candidates who are not local.
Responsibilities:
- Oversee the shared accounts payable mailbox, organize incoming requests, and ensure invoices and vendor communications are addressed promptly.
- Review, code, and process invoices accurately while maintaining consistent records and timely payment workflows.
- Support improvements to accounts payable operations by helping establish practical procedures and clearer processing standards.
- Coordinate supplier onboarding by gathering required documentation, validating banking information, and confirming setup details are complete.
- Assist with payment activities, including ACH transactions and check run preparation, while following internal controls.
- Work closely with accounting and finance team members to resolve discrepancies, answer vendor questions, and keep AP activity moving efficiently.
- Contribute to accounts payable support needs during a period of business growth and integration of newly acquired entities.
- Prior experience in accounts payable with the ability to work independently and manage daily responsibilities with limited oversight.
- Hands-on background coding invoices and maintaining accurate accounts payable records.
- Familiarity with ACH processing, check runs, and standard vendor payment procedures.
- Experience onboarding suppliers or vendors, including collecting documentation and verifying banking details.
- Exposure to Sage, Sage Intacct, or another large ERP platform such as Microsoft Dynamics or NetSuite.
- Strong organizational skills with the ability to manage an inbox, prioritize tasks, and maintain accuracy in a fast-moving environment.
- Clear communication skills and a collaborative approach when working with accounting staff and external vendors.