Archived listing. The details below describe a past opening.
We are looking for an Accounts Payable Specialist to join a team in Ohio on a contract basis with the potential for a permanent position. This role focuses on keeping invoice and payment activity organized, accurate, and on schedule while maintaining strong vendor relationships. The ideal candidate brings practical accounts payable experience, sound judgment, and confidence working within financial systems and reporting tools.
Responsibilities:
- Manage daily invoice intake and process a substantial volume of payables with accuracy and efficiency.
- Review supporting documentation, assign proper account codes, and record transactions in the company’s financial system according to established procedures.
- Compare purchase orders, receiving records, and invoices to confirm accuracy, then investigate and resolve any mismatches.
- Coordinate payment activity by preparing checks, ACH transactions, wire transfers, and other approved disbursements within required timelines.
- Reconcile vendor account statements, address payment questions, and communicate professionally to resolve outstanding issues.
- Maintain complete and well-organized payable files, ensuring documentation is accurate and accessible for audits and reporting needs.
- Contribute to month-end tasks by assisting with accruals, account reconciliations, and accounts payable reporting.
- Track approval status for invoices and follow up with internal partners to prevent delays in processing and payment.
- Help strengthen accounts payable operations by identifying workflow improvements and supporting updates to financial processes.
- Work closely with purchasing, receiving, and accounting teams to resolve invoice exceptions and payment discrepancies.
- At least 2 years of experience in accounts payable or a closely related accounting support role.
- Hands-on experience using an ERP or accounting platform to enter invoices, manage payments, and review financial data.
- Working knowledge of invoice coding, three-way matching, vendor statement reconciliation, and payment processing.
- Proficiency with Microsoft Excel and other Microsoft Office applications.
- Strong attention to detail with the ability to maintain accuracy in a fast-paced environment.
- Clear written and verbal communication skills for effective interaction with vendors and internal stakeholders.
- Ability to prioritize multiple tasks, meet deadlines, and work independently with minimal supervision.
- Associate’s or bachelor’s degree in Accounting, Finance, or a related field preferred.