Archived listing. The details below describe a past opening.
We are looking for an Accounts Payable Specialist to join a stable and collaborative finance team. This contract-to-permanent opportunity is well suited for someone who enjoys detailed transactional accounting, works well with established processes, and is eager to contribute to a growing organization. The position offers the chance to support core payables operations while partnering with experienced team members in a quiet, detail-focused office environment.
Responsibilities:
- Process approximately 80 to 100 vendor invoices each week, ensuring charges are coded accurately and entered in a timely manner.
- Match invoices to supporting documentation, including packing slips stored in shared files, and resolve discrepancies before posting.
- Prepare and execute payment activity on a twice-monthly schedule using methods such as checks and ACH transactions.
- Reconcile accounts payable records and help maintain organized, accurate documentation for vendors and internal reporting.
- Support ongoing cleanup and improvement of payables records to strengthen accuracy and efficiency across the department.
- Use Excel regularly to review data, track payment details, and complete account analysis with formulas and related functions.
- Assist with accounts payable activities connected to updated financial systems and banking changes as needed.
- Collaborate with finance and administrative colleagues to keep day-to-day accounting processes running smoothly.
*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.
Please submit your resume and call 651-293-3973 for review and consideration.
- Hands-on experience in accounts payable, including invoice processing, account coding, and payment support.
- Working knowledge of check runs, ACH payments, and standard vendor invoice procedures.
- Ability to reconcile transactions and identify errors or missing documentation with strong attention to detail.
- Comfort using Excel for day-to-day accounting work, including formulas and spreadsheet review.
- Strong organizational skills and the ability to manage recurring tasks in a deadline-driven environment.
- Willingness to learn new systems and adapt to evolving departmental processes.
- Reliable work history that demonstrates commitment and consistency in previous roles.