Archived listing. The details below describe a past opening.
We are looking for an Accounts Payable Clerk to join a team in Hayward, California on a part-time Contract assignment. This onsite opportunity is designed to provide contract coverage and is best suited for someone who can step in quickly, manage invoice activity with precision, and support a busy accounting function. The ideal candidate is comfortable using multiple systems, communicates effectively with both internal staff and vendors, and maintains accuracy in a fast-moving environment.
Responsibilities:
- Review incoming invoices, assign the appropriate general ledger details, and enter payment information accurately into the accounting system.
- Manage accounts payable activities from initial receipt through final payment processing while maintaining organized records.
- Confirm coding accuracy and allocate expenses correctly across jobs, projects, or cost centers before invoices are released.
- Support cost-related review steps to ensure invoice details are complete and properly validated prior to payment.
- Work efficiently across multiple software platforms while keeping transaction data consistent and up to date.
- Coordinate with internal departments and vendors to research discrepancies, clarify billing questions, and resolve payment issues.
- Provide day-to-day administrative assistance to the accounting team, including document review and coding support.
- Perform data checks and routine validation tasks to help maintain accuracy in a high-volume invoice environment.
- At least 2 years of experience in accounts payable or a closely related accounting support role.
- Proven ability to process invoices with strong attention to detail, speed, and accuracy.
- Hands-on experience with invoice coding and general ledger coding is required.
- Comfortable learning new applications and working within multiple systems at the same time.
- Solid technical aptitude and practical familiarity with accounting software.
- Clear communication skills with the ability to work effectively with office staff and external vendors.
- Strong organizational skills and the ability to manage responsibilities independently in a part-time role.
- Experience in high-volume environments or with contractor, project-based, or vendor-heavy invoicing is a plus.