We are looking for an Accounts Payable Clerk to join a team in Santa Clara, California in a contract capacity with the potential for a permanent role. This position supports day-to-day accounting operations across payables, receivables, and general ledger activities, with a strong focus on accuracy, organization, and timely processing. The ideal candidate is comfortable handling detailed financial records, communicating with internal and external contacts, and balancing multiple priorities in a deadline-driven environment.
Responsibilities:
- Manage the full invoice lifecycle by reviewing documentation, assigning proper coding, securing approvals, and verifying accuracy before payment processing.
- Coordinate recurring payment runs on a bi-weekly schedule while maintaining complete and organized records for audit support.
- Generate accounting entries and reconcile balance sheet and general ledger accounts related to payables and receivables activities.
- Process customer billing, distribute monthly invoices, and apply incoming payments accurately within the accounting system.
- Complete monthly reconciliations for both accounts payable and accounts receivable to ensure financial records remain current and accurate.
- Prepare bank deposits, record cash activity, and support month-end close through accrual postings and account analysis.
- Assist with prepaid expense tracking by calculating amortization and preparing the related monthly journal entries.
- Support fixed asset accounting by recording additions and disposals, maintaining schedules, and posting monthly depreciation entries.
- Maintain inventory records, compare physical counts to ledger balances, and allocate inventory usage to the appropriate general ledger accounts.
- Respond professionally to questions from vendors, customers, and internal stakeholders while contributing to additional accounting projects as needed.
- Prior experience in accounts payable, accounts receivable, and general accounting support is required.
- Proficiency in Excel and accounting software, including the ability to build and maintain detailed spreadsheets.
- Working knowledge of invoice coding, invoice processing, check runs, reconciliations, and payment application activities.
- Strong attention to detail with the ability to follow established procedures and produce accurate work.
- Ability to manage shifting priorities, work independently, and collaborate effectively with a broader team.
- Clear verbal and written communication skills for interacting with internal departments and external contacts.
- High level of professionalism, discretion, and integrity when handling confidential financial information.