Archived listing. The details below describe a past opening.
We are looking for an Accounting Specialist to join a growing manufacturing organization in New York. This role focuses on managing customer invoicing, receivables, and account follow-up while supporting accurate financial operations across the business. The ideal candidate brings strong attention to detail, sound judgment in credit-related matters, and the ability to work effectively with internal teams in a fast-paced onsite environment.
Responsibilities:
- Prepare and issue customer invoices, maintain receivable records, and help ensure timely and accurate billing activity.
- Partner with the Credit Manager to review customer accounts, support credit evaluations, and assist with onboarding new customers.
- Calculate and apply sales tax requirements correctly across transactions and customer invoices.
- Examine purchase orders and related documentation to verify billing accuracy and resolve discrepancies before invoicing.
- Manage collection efforts on outstanding balances through consistent follow-up and clear communication with customers.
- Post and reconcile incoming payments, including cash applications, to keep account records current and accurate.
- Use accounting systems and spreadsheets to track receivable activity, monitor aging, and support reporting needs.
- Assist with account maintenance and other receivables-related tasks that contribute to efficient daily accounting operations.
- At least 3 years of hands-on accounts receivable experience in an accounting environment with strong attention to detail.
- Background in billing, cash applications, and commercial collections.
- Proficiency with ERP or accounting platforms; experience with Acumatica or Microsoft Great Plains is highly valued.
- Strong Excel skills with the ability to organize data and review account activity accurately.
- Solid understanding of sales tax treatment and receivables documentation.
- Associate degree in accounting, finance, or a related field is preferred.
- Excellent attention to detail, time management, and written and verbal communication skills.