xecutive Assistant to CEO Irvine, CA | 100% Onsite $85,000 - $100,000 DOE | Full-Time About the Role Our client is seeking a highly organized, proactive, and polished Executive Assistant to support a fast-paced CEO within an investment and family office environment. This is a high-visibility position requiring exceptional attention to detail, sound judgment, and the ability to manage confidential information with professionalism and discretion.
Responsibilities
- Manage complex business and personal calendars
- Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, and reservations
- Prepare daily schedules, meeting materials, and executive briefings
- Take meeting notes and Board meeting minutes
- Manage expense reporting and executive administrative support
- Coordinate events, meetings, and special projects
- Assist with contracts, forms, filings, and executive documentation
- Support family office and executive business initiatives
- Anticipate needs, solve problems proactively, and ensure seamless day-to-day operations
Qualifications
- Bachelor's degree required
- 5+ years of Executive Assistant experience supporting C-suite executives
- Extensive experience managing complex calendars and travel arrangements
- Strong proficiency in Microsoft Office Suite
- Excellent written and verbal communication skills
- Exceptional organizational, prioritization, and problem-solving abilities
- Ability to work independently and maintain strict confidentiality
- Stable work history with demonstrated longevity
Preferred Background
- Legal, paralegal, finance, investment, wealth management, private equity, or family office experience
- Experience reviewing contracts or legal documentation
- Familiarity with AI tools such as ChatGPT or Claude
- Event planning and project coordination experience
Ideal Candidate
- Calm, confident, and professional under pressure
- Highly trustworthy, discreet, and genuine
- Analytical and detail-oriented
- Comfortable supporting a direct, fast-moving executive
- Tech-savvy and resourceful
- Seeking a long-term opportunity with a growing organization
What We're Looking For This role is ideal for a mid-career Executive Assistant who thrives in a demanding environment, takes ownership of their work, and enjoys being a trusted partner to an executive leader. The right person will bring a service-oriented mindset, strong initiative, and a commitment to excellence. Compensation: $85,000 - $100,000 DOE Schedule: Monday-Friday, 100% onsite in Irvine, CA Employment Type: Full-Time
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