Robert Half is working with one of our top technology companies in San Mateo to help them during the holidays with office events. We are seeking an enthusiastic Workplace Coordinator to provide hands-on office and facilities support with a variety of tasks. This is an excellent entry-level opportunity for someone who enjoys helping people, staying organized, and creating a welcoming, productive workplace.
In this role, you will help manage day-to-day office needs, support employee and visitor requests, maintain common areas, and assist with workplace activities and special projects. The ideal candidate is proactive, dependable, and comfortable jumping in wherever needed to ensure the office operates efficiently.
Key Responsibilities
- Provide day-to-day administrative and operational support for workplace and office activities.
- Maintain clean, organized, and welcoming office spaces, conference rooms, kitchens, and common areas.
- Assist with meeting room preparation, including arranging furniture, organizing supplies, and ensuring rooms are ready for employees and guests.
- Help coordinate office events, employee gatherings, team meetings, and other workplace activities.
- Monitor office, kitchen, and breakroom supplies; restock materials and communicate when inventory needs replenishment.
- Assist with receiving, organizing, and distributing incoming mail, packages, and office deliveries.
- Support visitor check-in and help ensure guests are directed to the appropriate employees or meeting spaces.
- Respond to employee requests and route facilities or maintenance issues to the appropriate team members.
- Assist with vendor coordination, service requests, and general office upkeep as needed.
- Provide additional hands-on support during high-volume periods, special events, office initiatives, and other workplace projects.
- Help ensure employees and visitors have a positive, professional experience while in the office.
Qualifications
- Previous experience in customer service, hospitality, retail, office administration, facilities support, or a similar environment is preferred but not required.
- Strong organizational skills and attention to detail.
- Friendly, professional communication skills and a customer-service-oriented mindset.
- Ability to multitask, prioritize requests, and adapt to changing needs in a fast-paced environment.
- Willingness to take initiative and assist with hands-on tasks as needed.
- Basic computer proficiency, including Microsoft Office or Google Workspace.
- Dependable, punctual, and comfortable working both independently and as part of a team.
- Ability to stand, walk, and move throughout the office and lift or carry light office supplies as needed.