We are looking for a detail-oriented Grant Admin to support a mission-focused healthcare foundation in Sarasota, Florida. This Contract position will manage grant accounting and administrative activities tied to a large portfolio of community-focused funding, helping maintain accurate financial records and strong compliance practices. The role partners with internal departments, finance professionals, and external grant recipients to oversee documentation, payments, and reporting. This is an excellent opportunity for someone who enjoys hands-on work, cross-functional collaboration, and purpose-driven financial stewardship.
Responsibilities:
- Review incoming grant materials and help coordinate the evaluation process to ensure submissions are complete, organized, and ready for decision-making.
- Maintain accurate tracking of restricted funding activity, including balances, allocations, and usage across multiple grants and programs.
- Reconcile grant-related financial records on a regular basis and resolve discrepancies in partnership with finance and program stakeholders.
- Process purchase orders, payment requests, and related supporting documentation in accordance with approved budgets and internal controls.
- Monitor grant spending against awarded amounts to help confirm funds are used appropriately and within established guidelines.
- Prepare and organize financial and administrative reports that reflect grant activity, outcomes, and compliance requirements.
- Collaborate with hospital teams, grant recipients, and foundation leadership to support timely communication and strong recordkeeping.
- Assist with oversight of high-volume grant operations, contributing to the administration of approximately $200 million in grant activity.
- Support grant-related accounting processes and, when needed, contribute to workflow updates or system-related administrative tasks tied to financial operations.
- Experience in grant administration, grant accounting, fund administration, or a closely related finance function.
- Working knowledge of accounting principles, with preference for experience in nonprofit, fund, or healthcare accounting environments.
- Ability to manage reconciliations, payment processing, and financial tracking with a high level of accuracy and attention to detail.
- Familiarity with restricted funds, grant compliance practices, and monitoring expenditures against approved budgets.
- Strong organizational skills with the ability to handle multiple priorities and maintain thorough documentation.
- Effective communication skills and the ability to work collaboratively with internal teams and external partners.
- Proficiency with financial systems and spreadsheets; experience with Blackbaud Financial Edge is strongly preferred.
- Exposure to government grants, grant management, NAV-related reporting, or similar fund oversight activities is a plus.