Payroll Specialist

The salary range for this position is $90,000-$95,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to john.sadofsky@roberthalf.c0m.

Upgrade your sweater weather season with a role that pays more, and respects your work-life balance.

Key Responsibilities:

o Process payroll for nine entities within ADP Workforce Now, ensuring accuracy, timeliness, and compliance. o Review and validate timekeeping, earnings, deductions, benefits, and adjustments prior to final submission. o Maintain payroll records and support payroll onboarding/offboarding activities. o Reconcile the payroll sub-ledger to the general ledger for all entities. o Prepare and post payroll-related journal entries. o Investigate and resolve discrepancies in partnership with the Accounting/Finance team. o Remit federal, state, and local payroll taxes accurately and on schedule. o Prepare and submit government reporting and ensure compliance with all regulatory agencies. o Ensure compliance with all payroll laws, tax regulations, and company policies. o Set up payroll in new states, if required. o Prepare and distribute monthly, quarterly, and year-end payroll statements, including W-2s and other payroll-related filings. o Prepare annual W-2 reconciliations for tax workpapers. o Generate customized payroll reports for Finance, HR, and leadership as needed. o Maximize functionality and efficiency within ADP Workforce Now. o Identify opportunities for process enhancements that improve payroll accuracy, controls, and operating efficiency. o Administer Concur and ensure efficient processing of employee reimbursements. o Support audits and special projects as needed.

• Proven experience managing full-cycle payroll in an environment with multiple entities or business units.
• Hands-on expertise with multi-state payroll processing and payroll tax compliance.
• Proficiency with ADP Workforce Now and strong familiarity with payroll systems and reporting tools.
• Experience supporting employee populations ranging from approximately 100 to 500 workers.
• Solid understanding of payroll accounting, including reconciliations, journal entries, and general ledger alignment.
• Strong attention to detail with the ability to investigate discrepancies and resolve issues accurately.
• Ability to manage deadlines, maintain confidentiality, and collaborate effectively with Finance, HR, and other internal stakeholders.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.