Recruiting Coordinator | Build the Teams Shaping the Future of AI San Mateo, CA | Hybrid/Onsite | Contract or Contract-to-permanent Help Build the Teams Building the Future of AI Robert Half is partnering with a rapidly growing AI company in San Mateo that is redefining innovation and scaling at an exciting pace. We're seeking a highly organized, proactive Recruiting Coordinator who thrives in fast-moving environments and enjoys creating exceptional candidate experiences. This is an opportunity to play a critical role in helping attract, engage, and permanent top talent while supporting a world-class Talent Acquisition team. If you're detail-oriented, enjoy managing complex schedules, and excel at keeping processes running smoothly behind the scenes, we'd love to connect with you.
Position Description:
The Recruiting Coordinator will own the interview coordination process from start to finish, ensuring a seamless and detail oriented experience for candidates while supporting recruiters, hiring managers, and interview teams. This individual will serve as a key partner in recruiting operations, helping keep hiring processes organized, efficient, and moving forward. Responsibilities: Coordinate end-to-end interview scheduling across multiple roles and departments. Manage recruiter screens, technical interviews, take-home assignments, and multi-stage interview processes. Serve as the primary point of contact for candidates throughout the hiring process, providing timely communication and updates. Coordinate onsite interview logistics, including conference room reservations, interview schedules, materials, and candidate reception. Partner closely with recruiters, hiring managers, and interview teams to align schedules and priorities. Proactively identify and resolve scheduling conflicts while ensuring interview processes remain on track. Maintain accurate candidate records, statuses, and documentation within the Applicant Tracking System (ATS). Support recruiting events, candidate engagement activities, and hiring initiatives. Create and maintain scheduling guides, templates, process documentation, and recruiting resources. Assist with recruiting operations projects, compliance efforts, reporting, and other People Team initiatives as needed. Requirements 2+ years of experience in recruiting coordination, interview scheduling, talent acquisition support, calendar management, or a related administrative role. Experience working within an Applicant Tracking System (ATS); Ashby experience is highly preferred. Exposure to technical recruiting processes, including coding assessments, technical screens, take-home assignments, and system design interviews, is a plus. Exceptional organizational skills with the ability to manage multiple priorities and schedules simultaneously. Strong attention to detail and commitment to accuracy. Excellent verbal and written communication skills with a candidate-first mindset. Ability to work independently, take initiative, and follow projects through completion. Comfortable operating in a fast-paced, high-growth environment where priorities can shift quickly. Strong problem-solving skills with a proactive and solutions-oriented approach. Proficiency with Google Workspace, calendar management tools, and scheduling platforms. detail oriented, adaptable, and committed to delivering an outstanding candidate experience. Preferred Qualifications Experience supporting recruiting teams within a startup, AI, technology, or other high-growth environment. Familiarity with recruiting operations, interview processes, and talent acquisition best practices. Experience coordinating high-volume hiring across multiple teams and stakeholders.