Archived listing. The details below describe a past opening.
Our client is in need of an experienced and dependable Receptionist to support daily front desk operations. This Contract position is ideal for someone who brings strong communication skills, warmth, and strong organizational ability to every interaction. The right candidate will be comfortable managing a busy reception area, assisting visitors and staff, and keeping administrative tasks on track in a fast-paced environment.
Responsibilities:
- Welcome residents, guests, and vendors in a courteous and attentive manner while creating a positive first impression.
- Manage a multi-line phone system, direct calls appropriately, and respond to routine questions with accuracy and efficiency.
- Handle incoming mail by sorting, reviewing, and distributing items according to established office procedures.
- Maintain organized records and filing systems to support smooth day-to-day administrative operations.
- Provide customer-focused assistance by addressing inquiries promptly and escalating issues when needed.
- Support administrative team members with overflow tasks such as data entry, document preparation, correspondence, and online research.
- Coordinate scheduling needs, including appointments and calendar updates, to help maintain office efficiency.
- Use Microsoft Word, Excel, and Outlook to complete routine office tasks and communicate effectively with internal and external contacts.
- Previous experience in a receptionist, front desk, or administrative support role.
- Strong verbal and written communication skills, including accurate spelling and grammar.
- Ability to manage multiple priorities effectively while maintaining a calm and attentive demeanor.
- Demonstrated customer service skills with a friendly, approachable, and service-oriented attitude.
- High level of attention to detail and strong organizational skills.
- Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
- Comfortable handling data entry, email correspondence, file organization, and appointment scheduling.
- Tech-savvy and able to learn office tools and procedures quickly.