We are looking for a dependable Receptionist to support daily office operations in a contract role. This position serves as a key point of contact for visitors, employees, and vendors while helping keep administrative processes organized and efficient. The ideal candidate is detail-oriented and comfortable balancing front desk responsibilities with a range of office support tasks.
Responsibilities:
- Welcome guests, respond to routine office questions, and provide a positive front desk experience for visitors and callers.
- Handle incoming and outgoing mail, prepare shipments, and assist with office-wide mailing needs.
- Track workplace supply levels, coordinate replenishment, and help ensure office equipment such as copiers remains ready for use.
- Enter and process invoices accurately while maintaining organized administrative records and documentation.
- Assist with special projects and provide day-to-day administrative support to leadership as needed.
- Work closely with teams across the organization to support shared office and operational priorities.
- Arrange meal orders for meetings and workplace events, including picking up food when required during the week.
- Support onboarding activities by preparing workstations, setting up computers and equipment, and helping create a smooth start for new employees.
- Prior experience in a receptionist, administrative support, or office coordination role.
- Strong proficiency with Microsoft Word, Microsoft Excel, and general office software applications.
- Ability to manage multi-line phone systems and handle inbound calls in a courteous and efficient manner.
- Excellent organizational skills with the ability to manage multiple tasks and changing priorities.
- High level of accuracy and attention to detail, particularly in data entry and invoice processing.
- Strong written and verbal communication skills paired with a detail-focused customer service approach.
- Comfortable learning new technology and working both independently and collaboratively with others.