Administrative Support Tech

We are looking for an Administrative Support Tech to provide essential office and student support services in a school environment in California. This Contract position plays an important role in helping daily administrative operations run smoothly while delivering attentive assistance to students, families, staff, and visitors. The ideal candidate will be organized, responsive, and comfortable managing records, scheduling, reporting, and front-office coordination with a high level of confidentiality.

Responsibilities:

• Support school administrative functions by assisting with student-related processes such as registration, enrollment coordination, attendance tracking, scheduling support, truancy follow-up, and disciplinary documentation.
• Welcome students, families, employees, and visitors in a courteous manner, answer routine questions, and direct individuals to the appropriate office or resource.
• Arrange meetings and conferences involving parents, students, teachers, and specialists, and coordinate transportation logistics for school activities, including field trips and athletic events.
• Maintain accurate student information by entering, retrieving, and reviewing records within the student information system, and assist with the preparation and organization of registration documents.
• Track keys and other district-issued equipment by maintaining inventory records and documenting chain-of-custody details.
• Prepare and process forms, certifications, and supporting documentation for co-curricular programs and events, including compiling and submitting stipend-related payroll information.
• Submit and monitor service requests for facility and equipment maintenance needs and help coordinate community use of school spaces when applicable.
• Order office and operational supplies as needed, and create reports, forms, correspondence, schedules, and related documents while ensuring accuracy, completeness, and confidentiality.
• Experience providing administrative support in an office, school, or customer-facing environment.
• Strong customer service skills with the ability to communicate professionally with students, parents, staff, and visitors.
• Proficiency in data entry and office software, including Microsoft Word, Excel, and Outlook.
• Ability to organize records, manage files, and handle confidential information with discretion.
• Experience coordinating calendars, scheduling appointments, and supporting multiple priorities in a fast-paced setting.
• Comfortable using standard office equipment for tasks such as scanning, document preparation, and general office support.
• Strong attention to detail and ability to review documents and reports for accuracy and completeness.