We are looking for a Project Assistant to support construction project operations in Signal Hill, California. This is a Contract position suited for someone who can keep schedules on track, coordinate documentation, and provide organized administrative support across active projects. The ideal candidate brings at least 2 years of experience working in a project-driven environment and is comfortable handling timelines, records, and day-to-day coordination tasks.
Responsibilities:
- Coordinate project schedules and track key milestones to help construction activities stay on target.
- Maintain organized digital and physical project files, including scanning and processing important documentation.
- Assist with project administration by preparing reports, updating records, and supporting routine office operations.
- Work with project teams to monitor progress, communicate status updates, and help address scheduling conflicts.
- Enter and manage project-related information within ERP and billing systems to support accurate documentation and invoicing.
- Support project management efforts by following up on action items, organizing meetings, and maintaining workflow visibility.
- Prepare and distribute project correspondence, logs, and other administrative materials using Microsoft Office applications.
- At least 2 years of experience in a project assistant, project coordination, or administrative support role within construction or a related industry.
- Working knowledge of timeline tracking, master scheduling, and project coordination practices.
- Experience handling document control tasks such as scanning, filing, and maintaining organized records.
- Familiarity with ERP platforms and billing software used for project or operational support.
- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and related tools.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Clear written and verbal communication skills and the ability to work effectively with cross-functional teams.