We are looking for a Production Coordinator to support print and digital production activities for compliance-related materials in Santa Ana, California. This role focuses on keeping production assets organized, ensuring timely access to current and archived files, and helping teams maintain accurate product and customer records. The ideal candidate is detail-oriented, comfortable managing multiple workflows, and able to coordinate updates across departments while keeping production moving efficiently.
Responsibilities:
- Organize and maintain active and archived print production files so materials remain accurate, accessible, and easy to retrieve.
- Manage customer-specific production assets and supporting details to ensure custom orders and ongoing updates are properly documented.
- Preserve source files and historical versions for reference, audit support, and future production needs.
- Distribute requested files and production materials to internal teams in a timely manner to support business operations.
- Assist with digital compliance content by preparing electronic samples, creating compliance code imagery, and uploading materials to designated online platforms.
- Share file access information and related links with customer-facing teams so they can communicate updates clearly and efficiently.
- Maintain shared tracking documents for product updates, inventory activity, delivery timing, and newly introduced items.
- Create and update QR compliance codes as regulations change, ensuring all related materials reflect current requirements.
- Coordinate poster update workflows by tracking progress, communicating status, and managing change requests throughout production.
- Experience coordinating production activities, print operations, or project-based workflows in a fast-paced environment.
- Strong organizational skills with the ability to manage large volumes of files, records, and version-controlled materials.
- Ability to track multiple deadlines and maintain accurate documentation for inventory, customer customizations, and production updates.
- Proficiency working with shared drives, digital file repositories, and online content management tools.
- Clear written and verbal communication skills for collaborating with cross-functional teams and responding to internal requests.
- Detail-oriented approach to quality control, especially when handling regulated content, product changes, and file accuracy.
- Working knowledge of production planning, daily workflow coordination, and standard production processes.