Robert Half is partnering with a national law firm to identify a reliable and proactive Office Services Clerk to support daily operations in its San Francisco office on a long-term contract basis. This position involves hands-on office services, document processing, mailroom operations, supply management, and general administrative support to ensure the office runs efficiently. The ideal candidate has prior experience in office services or administrative support within a law firm or professional office environment. This opportunity is well-suited for someone who is dependable, organized, comfortable managing multiple responsibilities, and capable of working independently while supporting the day-to-day needs of attorneys and staff.
Key Responsibilities
- Perform daily document production and processing tasks, including copying, scanning, printing, binding, and distributing documents to attorneys and staff.
- Manage incoming and outgoing mail, packages, deliveries, shipping, receiving, and internal document distribution.
- Monitor, order, organize, and replenish office supplies, kitchen essentials, and other shared office resources.
- Maintain the organization and functionality of common areas, conference rooms, kitchens, and shared office spaces.
- Coordinate conference room setups and breakdowns for meetings, including preparing materials, equipment, and refreshments as needed.
- Operate copiers, scanners, printers, and other office equipment, assisting with basic troubleshooting and equipment-related requests.
- Assist with general office operations, including supporting routine facilities needs, coordinating equipment maintenance, and responding to internal service requests.
- Provide reception coverage as needed, including greeting visitors, answering phones, responding to emails, and directing inquiries.
- Support attorneys, legal secretaries, and administrative staff with special projects, document handling, and general office services requests.
- Assist with basic electronic document management, file organization, and transferring files from external storage devices as needed.
- Demonstrated experience in office services, mailroom operations, document production, or general administrative support within a professional office environment, with at least one year of experience in a law firm or legal services organization preferred.
- Hands-on experience operating office equipment, including copiers, scanners, and printers.
- Proficiency in Microsoft Office, particularly Outlook and Word, with the ability to learn new office systems and technology.
- Strong organizational skills, attention to detail, and ability to manage multiple requests and competing priorities.
- Ability to work independently, take initiative, and consistently follow through on assigned responsibilities.
- Professional communication skills and a service-oriented approach to supporting attorneys, staff, and visitors.
- Dependable attendance and availability to work onsite five days per week in San Francisco.
- Interest in a long-term contract opportunity with the expectation of transitioning into permanent employment.