We are looking for an organized and detail-oriented Office Manager to support daily operations for a legal office in Boca Raton, Florida. This position combines office coordination with bookkeeping support, helping keep administrative workflows efficient, client-facing tasks on track, and billing activities well managed. The ideal candidate is comfortable working onsite, handling a steady volume of invoices, and using legal practice management platforms to maintain accurate records and support the broader team.
Responsibilities:
- Oversee day-to-day office operations to maintain an orderly, well-organized, and efficient workplace environment.
- Prepare, enter, and track a monthly volume of client invoices while helping ensure billing records remain accurate and up to date.
- Support accounts payable and general bookkeeping activities by reviewing financial documentation and coordinating with the accountant as needed.
- Manage front-desk and receptionist-related tasks, including greeting visitors, handling calls, and directing routine inquiries appropriately.
- Coordinate outgoing shipments, mail handling, and vendor-related office needs such as courier services and supply orders.
- Monitor office inventory and replenish administrative and kitchen supplies to keep daily operations running smoothly.
- Maintain organized digital and physical records within legal practice management systems such as Clio, MyCase, or similar platforms.
- Assist with general administrative support, including document organization, scheduling coordination, and other office management duties as assigned.
- Prior experience in office management, administrative support, bookkeeping, or legal support roles.
- Working knowledge of invoicing, invoice entry, invoice review, and related billing processes.
- Familiarity with legal practice management software such as Clio, MyCase, Smokeball, PracticePanther, Rocket Matter, or comparable systems.
- Experience supporting accounts payable activities and maintaining accurate financial records.
- Ability to manage multiple administrative priorities in an onsite office setting with minimal supervision.
- Strong organizational skills, attention to detail, and a proactive approach to maintaining office operations.
- Clear communication skills and the ability to interact effectively with staff, clients, and vendors.