We are looking for an organized and proactive Bilingual Office Manager to support daily business operations in San Antonio, Texas. This permanent, on-site position plays a central role in keeping administrative workflows on schedule, coordinating communication with clients, and ensuring office processes run efficiently. The ideal candidate is detail-oriented, dependable, and comfortable handling a mix of operational, financial, and front-office responsibilities.
Responsibilities:
- Direct day-to-day office administration, monitor key timelines, and help keep priorities and deliverables on track.
- Communicate with clients clearly and courteously, including requesting outstanding paperwork, securing signatures, and confirming required authorizations.
- Manage accounts receivable activities by tracking open balances and following up on past-due payments.
- Coordinate payroll tasks for assigned groups, ensuring information is accurate and submitted within required deadlines.
- Work closely with the invoicing contact to support billing activities and help maintain accurate financial records.
- Handle incoming mail and correspondence, scan and organize documents, and maintain an orderly filing system for business records.
- Oversee office vendors and service providers, assist with administrative payments, and help ensure ongoing operational support for the workplace.
- Support front-desk and general office functions as needed, including maintaining an organized office environment and ensuring essential supplies are stocked.
- Previous experience in office management, administrative coordination, or a similar business support role.
- Working knowledge of accounts receivable, billing support, payroll coordination, and basic accounts payable processes.
- Strong organizational skills with the ability to manage deadlines, documentation, and multiple ongoing tasks at once.
- Strong written and verbal communication skills for interacting with clients, team members, and external vendors.
- Experience with document handling, scanning, recordkeeping, and general office systems.
- Ability to manage office supply inventory and coordinate ordering to maintain day-to-day operational needs.
- Proficiency in receptionist and front-office support duties, with a service-oriented approach.
- Fluency in Spanish and English