We are looking for an organized and proactive Part-time Office Manager to oversee daily administrative operations and keep the office running efficiently in the Framingham, MA area. This role is ideal for someone who is comfortable balancing people support, financial administration, and process coordination within a trades or landscaping environment. The successful candidate will bring strong software skills, sound business judgment, and the ability to create structure across both office and field-facing activities.
Responsibilities:
- Direct day-to-day office operations, ensuring administrative workflows are handled accurately and efficiently.
- Coordinate employee-related administrative tasks and help support a well-organized workplace environment.
- Maintain up-to-date business documentation and personnel records with a high level of accuracy and confidentiality.
- Assist with accounting-related activities, including administrative support for financial reporting and payable processes.
- Examine pricing details, labor hours, and material information to help confirm accurate operational and financial records.
- Partner with organizational leadership to address financial administrative needs and support informed decision-making.
- Identify opportunities to streamline office procedures and build more consistent internal systems.
- Learn, adopt, and manage business software tools, including QuickBooks Online, to support office effectiveness.
- Serve as a link between field teams and office functions so information and processes remain aligned.
- Provide hands-on support for leadership initiatives, operational problem-solving, and special assignments as needed.
- At least 2 years of experience in office management or administrative support roles.
- Prior experience working in the trades, construction, or landscaping industry is required.
- Working knowledge of basic accounting principles and financial administrative tasks.
- Strong proficiency with office technology and business software, including required experience with QuickBooks Online.
- Demonstrated ability to stay highly organized, manage multiple priorities, and build reliable systems.
- Background in accounts payable, front-office support, and office supply coordination is preferred.
- Consistent employment history that reflects stability and dependable performance.