Position Overview Our client, a manufacturing company, is seeking a dependable and organized Office Assistant to support daily administrative operations and ensure the office runs efficiently. This individual will assist with data entry, document management, phone coverage, filing, and general office coordination while supporting various departments, including operations, production, and customer service. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced manufacturing environment.
Key Responsibilities
- Provide general administrative support to ensure smooth day-to-day office operations.
- Answer incoming phone calls, respond to inquiries, and direct calls to the appropriate departments.
- Perform data entry and maintain accurate records, spreadsheets, and internal databases.
- Organize, file, scan, and maintain documents, invoices, purchase orders, and other business records.
- Assist with processing orders, preparing paperwork, and maintaining accurate customer and vendor information.
- Support shipping, receiving, and production teams with administrative documentation and recordkeeping as needed.
- Coordinate office supplies, place orders, and maintain an organized office environment.
- Assist with scheduling meetings, managing calendars, and coordinating internal communications.
- Communicate professionally with vendors, customers, and internal team members to address routine questions and requests.
- Assist with special projects and additional administrative tasks as assigned.
Qualifications
- Previous experience in an office assistant, administrative assistant, or clerical support role preferred.
- Experience in a manufacturing, warehouse, distribution, or industrial environment is a plus.
- Proficiency in Microsoft Office, including Outlook, Word, and Excel.
- Strong data entry skills with a high level of accuracy and attention to detail.
- Excellent organizational, time management, and multitasking abilities.
- Strong written and verbal communication skills.
- Ability to work independently while collaborating with multiple departments.
- Dependable, professional, and willing to take initiative in a fast-paced environment.