We are looking for an Office Assistant to support daily workplace operations. This Contract position is ideal for someone who enjoys creating a well-maintained office environment, coordinating meeting logistics, and delivering a welcoming experience for guests and staff. The role combines front desk support, administrative assistance, and facility coordination to help the office run efficiently each day.
Responsibilities:
- Carry out opening and closing office readiness reviews to confirm reception areas, meeting spaces, kitchens, café areas, and restrooms are clean, organized, and prepared for visitors and employees.
- Monitor inventory levels for workplace, kitchen, café, and restroom supplies, and arrange replenishment with vendors to maintain appropriate stock while managing costs.
- Handle incoming and outgoing mail, courier activity, and routine office communications to support smooth daily operations.
- Assist with operational improvement efforts and contribute to special projects assigned by office leadership.
- Organize logistics for internal gatherings and client-facing events, including room setup, catering arrangements, supplies, and coordination with building or security contacts.
- Prepare conference rooms before meetings by arranging furniture, checking materials, stocking essentials, and confirming audiovisual equipment is functioning properly; restore rooms afterward.
- Collect feedback after meetings or events and share recommendations that enhance future execution and service quality.
- Provide reception coverage by welcoming visitors, answering inbound calls, directing guests appropriately, and creating a positive first impression.
- Maintain hospitality stations by arranging and replenishing food and beverage items for guests, meetings, and office use.
- Perform general administrative support such as copying, scanning, faxing, document preparation, and operating standard office equipment.
- Experience in office administration, front desk support, or administrative coordination within a structured environment.
- Ability to manage multiple daily tasks involving reception, meeting support, inventory tracking, and general clerical work.
- Strong organizational skills with close attention to detail and a commitment to maintaining well-kept, client-ready spaces.
- Comfortable coordinating meeting or event logistics, including room preparation, catering support, and supply management.
- Proficiency with Microsoft Office and familiarity with common office calendars, communication tools, and administrative systems.
- Capability to use standard office equipment such as printers, scanners, copiers, and fax machines.
- Strong verbal and written communication skills, including the ability to interact courteously with visitors, vendors, and internal teams.
- Reliable time management skills and the flexibility to support changing operational priorities in a Contract role.