Archived listing. The details below describe a past opening.
A national litigation law firm is seeking an experienced California Calendaring Clerk to provide dedicated calendaring and docketing support on a fully remote, open-ended contract basis. This position is responsible for maintaining accurate litigation calendars, tracking court filings and deadlines, coordinating hearings and depositions, and proactively identifying scheduling conflicts or changes. The ideal candidate will have at least 3 years of hands-on California litigation calendaring and docketing experience, including at least 1 year of recent, hands-on experience using Milana to independently manage case docketing and rules-based litigation deadlines. The firm requires someone who can step into the role with minimal training on the software.
Responsibilities
- Maintain accurate and detailed litigation calendars for depositions, hearings, attorney schedules, court appearances, and other critical dates.
- Track court filings, litigation deadlines, and triggering events and ensure associated dates are accurately calendared.
- Use Milana to independently perform case docketing, calculate and manage rules-based litigation deadlines, and maintain accurate calendaring records.
- Apply knowledge of California state, federal, and local court rules and procedures when managing and validating deadlines.
- Review calendared dates for accuracy, identify potential conflicts or exceptions, and communicate changes or issues promptly.
- Schedule meetings, conference calls, and other appointments as needed.
- Follow up with attorneys, staff, and external parties to confirm appointments and deadlines.
- Organize and distribute information related to court calls.
- Coordinate with internal staff, law firms, interpreters, court reporters, and other parties regarding scheduling and calendaring matters.
- Create and distribute calendaring reports and handle related documentation as needed.
- 3+ years of dedicated California litigation calendaring and docketing experience required.
- At least 1 year of recent, hands-on Milana experience required, specifically performing case docketing, calculating litigation deadlines, and managing rules-based calendars directly within the system.
- Experience limited to opening cases, generating reports, or reviewing docket information in Milana is not sufficient.
- Strong working knowledge of California state, federal, and local court rules and procedures.
- Demonstrated experience independently managing rules-based litigation deadlines and maintaining accurate, deadline-sensitive calendars.
- Strong attention to detail and ability to identify calendaring conflicts, discrepancies, or potential errors.
- Proficiency with Microsoft Office, including Word, Excel, and Outlook, and Adobe Acrobat.
- Strong written and verbal communication skills.
- Ability to manage multiple deadlines and priorities in a fast-paced litigation environment.
- LexisNexis experience is a plus.