We are looking for an organized Legal Assistant to support a busy civil litigation practice in California. This role is ideal for someone who thrives in a fast-paced law firm environment, manages multiple priorities with care, and produces high-quality work with minimal supervision. You will work closely with attorneys on litigation support, document preparation, filing coordination, and day-to-day administrative needs while contributing to a collaborative office culture.
Responsibilities:
- Support a group of attorneys with a broad range of litigation-related administrative and document tasks in a high-volume practice.
- Coordinate and submit court filings in state courts and assist with federal filings when needed, ensuring accuracy and timeliness.
- Prepare legal documents and assemble tables of authorities, tables of contents, correspondence, and other case materials for attorney review.
- Maintain attorney schedules by tracking deadlines, appointments, and key case-related commitments while helping keep priorities organized.
- Process expense reports and related administrative items for assigned attorneys using internal systems and firm procedures.
- Manage document handling and file organization within the firm’s document management platform and other office technologies.
- Provide general litigation support by assisting with client communications, formatting documents, and maintaining organized records.
- Contribute to smooth daily office operations while adapting to workload changes across multiple attorney desks.
- At least 3 years of experience supporting civil litigation matters in a law firm environment.
- Practical knowledge of electronic court filing procedures, particularly in state courts; exposure to federal filing processes is a plus.
- Strong skills in preparing and formatting legal documents, including tables of authorities and tables of contents.
- Experience coordinating calendars, monitoring deadlines, and supporting attorney workflow in a detail-driven setting.
- Proficiency with litigation support tools, legal office software, and modern document management systems.
- Familiarity with platforms such as iManage or similar systems is helpful but not required.
- Excellent organizational skills, sound judgment, and the ability to manage multiple assignments with accuracy and professionalism.