Love details, spreadsheets, and keeping everything running behind the scenes? This could be your next move. A North County manufacturing and distribution organization is looking for an HR Assistant to support its employee services and HR operations team. With a workforce spread across office and operational environments, the company needs someone who can keep employee records current, assist with payroll preparation, and ensure important HR documentation is completed accurately and on time. This role is ideal for an administrative professional who enjoys structured processes but also likes being a resource for employees. You'll work alongside HR and payroll leadership, helping resolve routine questions, maintain compliance documentation, and coordinate employee changes. Candidates with experience in payroll support, timekeeping, onboarding, or employee records will be especially attractive for this opportunity.
Key responsibilities:
- Assist with weekly or biweekly payroll preparation by reviewing timecards, missing punches, and employee changes.
- Maintain employee files, status changes, compensation records, and other confidential documentation.
- Coordinate onboarding and offboarding paperwork.
- Assist with benefits enrollment, employee data updates, and routine benefits questions.
- Track vacation requests, leaves of absence, attendance records, and supporting documentation.
- Prepare employee change forms for new hires, terminations, transfers, and pay adjustments.
- Help maintain compliance records, required notices, and training documentation.
- Respond to employee questions and route more complex matters to HR leadership.
- Reconcile basic timekeeping discrepancies with supervisors and payroll.
- Maintain HR spreadsheets and prepare recurring reports.
- Assist with audits of employee files and payroll documentation.
- Support HR projects, policy updates, and employee communications.
- 1–3 years of HR administration, payroll support, or employee services experience.
- Familiarity with timekeeping systems and basic payroll processes.
- Strong Excel skills and comfort working with employee data.
- Excellent attention to detail and follow-through.
- Ability to maintain confidentiality and handle sensitive information professionally.
- Strong communication skills and a customer-service mindset.
- Experience with an HRIS or payroll platform is preferred.