Robert Half has an exciting opportunity with an Ai company in San Mateo. This is a temp-to-hire opportunity for someone who enjoys working in a dynamic, high-growth environment where priorities evolve quickly and no two days are exactly alike. You’ll partner with the HR team on a variety of human resources functions, including onboarding, employee records, recruiting coordination, and general HR administration. The ideal candidate is eager to learn, comfortable handling confidential information, and ready to make a meaningful impact as the company continues to scale.
Please find the description below and if interested, apply now! Do not wait! We are looking to move quickly!
Key Responsibilities
- HR Administration: Provide day-to-day administrative support to the HR team, helping ensure smooth and efficient people operations.
- Onboarding & Offboarding: Coordinate new-hire paperwork, onboarding schedules, employee documentation, and offboarding processes.
- Recruiting Coordination: Assist with interview scheduling, candidate communication, and coordination with hiring managers as the company continues to grow.
- Employee Records: Maintain accurate and confidential personnel files, HR databases, and employee records.
- HRIS & Data Management: Update employee information, track changes, and assist with maintaining accurate data within HR systems.
- Benefits & Payroll Support: Assist with benefits enrollment, employee inquiries, payroll-related documentation, and coordination with internal teams as needed.
- Employee Experience: Help coordinate employee communications, new-hire introductions, engagement activities, and other initiatives that support a positive workplace culture.
- Compliance & Documentation: Support the collection and organization of employment forms, I-9 documentation, and other HR records in accordance with company policies and applicable requirements.
- Process Improvement: Identify opportunities to streamline administrative workflows and help build scalable HR processes to support continued company growth.
- Additional Support: Assist with special projects and other HR-related initiatives as business needs evolve.
Qualifications
- 1–3 years of experience in human resources, HR administration, recruiting coordination, or a related administrative role.
- Strong organizational skills and exceptional attention to detail.
- Excellent written and verbal communication skills, with a customer-service-oriented approach.
- Ability to manage multiple priorities in a fast-paced, rapidly changing environment.
- Strong discretion and the ability to handle confidential employee information professionally.
- Proficiency in Microsoft Office and/or Google Workspace.
- Experience with an HRIS, ATS, or other HR-related software is a plus.
- A proactive, adaptable mindset with a willingness to learn and take ownership of responsibilities.
- Interest in working within a growing technology or AI-focused organization is highly desirable.