We are looking for a Front Office Assistant in Simi Valley This role is ideal for someone who is organized, welcoming, and comfortable handling front desk activity while keeping office functions running smoothly. The position will focus on correspondence support, mail coordination, visitor reception, and general office upkeep in a detail-oriented environment.
Responsibilities:
- Prepare outgoing written correspondence by assembling materials, addressing packages, and organizing items for shipment or delivery.
- Receive, sort, and route incoming mail to the appropriate team members while maintaining timely distribution across the office.
- Monitor office and break room supplies, replenish inventory as needed, and keep shared spaces neat and well organized.
- Welcome guests, vendors, and delivery personnel in a courteous manner and promptly alert the appropriate office contact upon arrival.
- Answer inbound calls, direct inquiries to the correct department or individual, and provide courteous front desk support.
- Perform administrative tasks such as basic data entry, record updates, and routine office documentation.
- Help maintain an orderly reception area and support smooth day-to-day office operations through dependable administrative assistance.
- At least 2 years of experience in an administrative assistant, front desk, or receptionist-focused position.
- Demonstrated ability to manage administrative support tasks in an office setting with strong attention to detail.
- Experience handling inbound telephone calls and communicating clearly with internal and external contacts.
- Strong data entry skills with careful attention to accuracy and detail.
- Ability to manage mail, correspondence, and office materials in an organized and timely manner.
- Comfortable greeting visitors and providing excellent customer service at the front desk.
- Proficiency in general administrative office duties, including multitasking and prioritizing daily assignments.