Archived listing. The details below describe a past opening.
We are looking for an experienced and dependable Front Desk Coordinator to support daily office operations for a CPA firm in Oradell, New Jersey. This is a Contract position suited for someone who enjoys creating a welcoming environment while keeping front office activities organized and running smoothly. The ideal candidate will be comfortable interacting with clients, managing incoming calls, and handling administrative support tasks with care and attention to detail.
Responsibilities:
- Welcome clients and visitors upon arrival, provide a positive first impression, and direct them to the appropriate contact or meeting area.
- Manage a multi-line phone system by answering inbound calls promptly, routing inquiries accurately, and taking clear messages when needed.
- Maintain the front reception area so it remains tidy, organized, and presentable throughout the workday.
- Coordinate office supply purchases and monitor inventory levels to ensure essential materials are available for staff use.
- Oversee kitchen and break area stock levels, replenishing refreshments and supplies as needed to support daily office operations.
- Provide general administrative assistance using Microsoft Office, including basic document preparation, data entry, and clerical support.
- Assist with day-to-day concierge-style support by responding to routine visitor and staff needs in a timely and courteous manner.
- Previous experience in a receptionist, front desk, or customer-facing administrative role.
- Proficiency with Microsoft Office applications for routine office and clerical tasks.
- Ability to operate a multi-line phone or switchboard system with accuracy and efficiency.
- Strong verbal communication skills and a courteous, service-oriented approach when interacting with clients and colleagues.
- Organized work style with the ability to manage supplies, maintain shared spaces, and handle multiple priorities.
- Dependable attendance and a detail-oriented approach in a business office environment.
- Experience handling inbound calls and greeting visitors in a fast-paced setting is preferred.