We are looking for an experienced and resourceful Executive Assistant to support senior leadership. This position is central to keeping executive priorities organized, ensuring smooth communication across teams, and maintaining momentum on important business activities. The ideal candidate is highly organized, exercises sound judgment, and can manage competing demands with professionalism and discretion.
Responsibilities:
- Coordinate the executive’s schedule by arranging meetings, managing calendar changes, and organizing travel plans and related logistics.
- Prepare for meetings by assembling background materials, creating agendas, recording key discussion points, and tracking follow-up actions.
- Act as a point of contact between senior leadership and internal or external partners, helping information move efficiently and professionally.
- Anticipate upcoming needs by ensuring executives have the documents, updates, and resources required before appointments and events.
- Provide administrative assistance to additional leadership team members and help align activities tied to shared priorities.
- Monitor progress on projects, audits, and operational deliverables, and follow up with stakeholders to keep deadlines on track.
- Support the broader administrative function by sharing guidance, assisting with coordination, and helping onboard new team members or interns.
- Help maintain office operations by overseeing supplies, vendor communication, facilities-related coordination, and internal administrative communications.
- Demonstrated experience supporting executives or senior leaders in an administrative capacity.
- Strong ability to manage complex calendars, schedule meetings, and coordinate travel arrangements with accuracy.
- Excellent written and verbal communication skills with the ability to interact professionally across all levels of an organization.
- Proven skill in handling multiple priorities in a fast-paced environment while maintaining attention to detail.
- High level of discretion and judgment when managing confidential information and sensitive matters.
- Proficiency in preparing documents, presentations, and meeting materials using standard office technology tools.
- Ability to work independently, anticipate needs, and take initiative to resolve administrative challenges effectively.