We are looking for an Executive Assistant to support senior leadership within a mission-driven non-profit organization. This contract opportunity has the potential to become permanent and is ideal for someone who excels at keeping schedules organized, managing logistics, and ensuring day-to-day executive operations run smoothly. The person in this role will serve as a dependable partner to leadership by coordinating priorities, handling travel planning, and supporting important meetings with professionalism and discretion.
Responsibilities:
- Manage complex executive calendars, prioritize scheduling needs, and ensure leaders are well prepared for daily commitments.
- Arrange domestic and regional travel plans, including itineraries, reservations, and schedule adjustments as needed.
- Coordinate travel logistics from start to finish to help executives move efficiently between meetings and events.
- Organize executive meetings by preparing schedules, confirming attendance, and supporting follow-up activities.
- Serve as a central point of coordination for appointments, meeting requests, and changing priorities.
- Monitor deadlines and upcoming commitments to help leadership stay on track with key obligations.
- Provide administrative support that strengthens communication, organization, and overall executive productivity.
- Demonstrated experience supporting executives or senior leaders in an administrative capacity.
- Strong ability to manage calendars involving multiple priorities and shifting schedules.
- Hands-on experience booking and coordinating business travel arrangements.
- Comfortable organizing meetings and handling related logistics with close attention to detail.
- Excellent written and verbal communication skills paired with a high level of professionalism.
- Proven ability to maintain confidentiality and exercise sound judgment in sensitive situations.
- Proficiency with standard office and scheduling tools used in executive support roles.