We are seeking a Commercial Support Specialist to join our team in Irving, Texas on a contract basis with the potential to become permanent. This position supports senior leaders while helping keep customer-facing and operational activities organized, responsive, and on schedule. The ideal candidate is highly organized, communicative, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities Executive & Administrative Support Provide high-level administrative support to senior leadership Manage complex executive calendars and coordinate meetings across multiple time zones Arrange domestic and international travel, accommodations, and visa requirements Process expense reports and invoices using internal systems Prepare reports, presentations, correspondence, and executive communications Coordinate meetings, prepare agendas, take minutes, and track follow-up items Arrange conference rooms, catering, and refreshments for meetings Assist with office activities, team-building events, and company celebrations Provide backup support for senior Executive Assistants as needed Project Coordination & Strategic Support Assist with project coordination, including tracking deadlines and deliverables Monitor project progress and provide updates to senior leadership Partner with cross-functional teams to gather information and keep initiatives on track Attend strategic planning meetings, take detailed notes, and organize key information Follow up on action items and communicate updates to stakeholders Support leadership with special projects and strategic business initiatives Communication & Relationship Management Draft, proofread, and edit executive emails, reports, proposals, and presentations Serve as a liaison between senior leadership and internal teams Communicate professionally with executives, employees, and external partners Handle confidential information with discretion and professionalism Contribute to a positive and collaborative office culture What We’re Looking For Strong administrative and organizational skills Experience supporting senior leaders or executives Ability to manage multiple priorities and meet deadlines Excellent written and verbal communication skills Strong attention to detail and follow-through Professionalism, discretion, and sound judgment Comfort working in a fast-paced, team-oriented environment What We’re Looking For 3+ years of executive administrative support, project coordination, or related detail oriented experience Experience supporting senior executives or leadership teams Strong calendar management and meeting coordination skills Experience arranging travel and processing expense reports Proficiency in Microsoft Office, including Outlook, Teams, PowerPoint, and Excel Excellent written and verbal communication skills Strong organizational skills and attention to detail Ability to manage multiple priorities and deadlines effectively Comfortable working independently with minimal supervision Experience preparing detail oriented presentations and executive communications Strong problem-solving skills and a proactive approach to support Ability to handle confidential and sensitive information with discretion Comfortable learning new technologies and AI tools detail oriented, personable, and collaborative demeanor Flexibility to work additional hours during peak business periods Willingness to travel to trade shows and meetings as needed