Archived listing. The details below describe a past opening.
We are looking for a Bookkeeper to support financial and administrative operations for a growing organization in Katonah, New York. This role is ideal for someone who is comfortable balancing accounting tasks with day-to-day office coordination and enjoys bringing structure to a busy environment. The right candidate will contribute to accurate financial reporting, efficient internal processes, and dependable operational support across the business.
Responsibilities:
- Maintain the company’s financial records by handling routine bookkeeping, tracking transactions, and preparing regular internal reports.
- Process invoices, monitor incoming and outgoing payments, and help manage cash position through accurate accounts payable and accounts receivable activities.
- Reconcile bank and account records on a consistent basis to ensure financial data is complete, current, and reliable.
- Assist with budgeting, forecasting, and financial review activities to support planning and business decision-making.
- Coordinate with outside accountants, advisors, insurers, and other service providers to keep financial and operational matters running smoothly.
- Support contract administration, insurance documentation, and other compliance-related tasks tied to business operations.
- Oversee office workflows, vendor coordination, and administrative systems to promote an organized and productive workplace.
- Provide assistance with payroll support, onboarding logistics, benefits-related administration, and other general team support functions.
- Identify opportunities to streamline procedures and improve efficiency across financial and office management processes.
- At least 3 years of experience in bookkeeping, accounting, finance, office administration, or a related operational role.
- Practical knowledge of accounts payable, accounts receivable, bank reconciliations, invoicing, and general bookkeeping principles.
- Experience using QuickBooks and confidence working with Microsoft Office and other standard business applications.
- Strong organizational skills with the ability to manage multiple priorities while maintaining accuracy and attention to detail.
- Clear written and verbal communication skills with the ability to work effectively with leadership, employees, vendors, and external partners.
- Sound judgment, initiative, and a hands-on approach to solving problems and improving day-to-day processes.
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred.
- Construction accounting experience is a plus.