Archived listing. The details below describe a past opening.
We are looking for a detail-oriented Bookkeeper to support day-to-day financial operations in Cleveland, Ohio. This role is responsible for maintaining accurate records, processing transactions efficiently, and helping ensure timely reporting for internal leadership, board-related needs, and external compliance requirements. The ideal candidate brings strong bookkeeping experience, sound judgment, and confidence working with QuickBooks in a deadline-driven environment.
Responsibilities:
- Manage incoming and outgoing financial transactions, including vendor payments, customer billing, and collection activity, while keeping records current and accurate.
- Create and distribute invoices as needed, and post all forms of payment such as cash, checks, card transactions, and direct deposits to the appropriate accounts.
- Review, code, and enter invoices, employee expense submissions, and credit card activity with complete supporting documentation and required approvals.
- Maintain organized accounting files and prepare requested financial records for external auditors and tax-related review processes.
- Support the preparation of financial materials for leadership and board finance meetings by compiling accurate accounting data and related reports.
- Administer 1099 documentation throughout the year and assist with annual filing requirements and other recurring regulatory submissions.
- Help prepare monthly billing and reimbursement documentation for grants, contracts, and foundation funding, ensuring compliance with applicable guidelines.
- Coordinate with funding sources to confirm accurate and timely receipt or disbursement of funds on a monthly or quarterly basis.
- Update accounting records, assist with budget uploads in QuickBooks, and contribute to accounting procedures, priorities, and process improvements across payables, receivables, and payroll support.
- Proven experience in bookkeeping with hands-on responsibility for accounts payable and accounts receivable functions.
- Proficiency in QuickBooks and confidence maintaining accurate financial data within an accounting system.
- Working knowledge of bank reconciliations, invoice processing, and payment posting across multiple transaction types.
- Ability to review financial documentation carefully for coding accuracy, completeness, and policy compliance.
- Experience supporting audits, tax documentation, 1099 administration, or other year-end reporting activities.
- Strong organizational skills with the ability to manage records, deadlines, and recurring reporting responsibilities effectively.
- Clear written and verbal communication skills for working with internal teams, leadership, auditors, and external funding partners.