Archived listing. The details below describe a past opening.
We are looking for a PART-TIME (approximately 24-32 hours per week) Administrative Coordinator to support a boutique wealth management office while also overseeing the day-to-day coordination of vacation rental properties in Moraga, CA. This is a direct hire opportunity, ideal for someone who is highly organized, service-oriented, and comfortable balancing client-facing administrative work with property-related logistics. The role requires strong follow-through, effective communication, and the ability to keep multiple schedules, requests, and priorities moving efficiently.
Administrative Coordinator Responsibilities:
- Manage front-line administrative support for the office, including handling inbound calls, responding to routine inquiries, and maintaining a positive client experience.
- Retrieve and organize account-related information and monitor the progress of wire activity, escalating questions or delays as needed.
- Coordinate calendars, arrange appointments, and ensure meetings and client commitments are scheduled accurately and efficiently.
- Serve as a point of contact for clients by providing timely updates, answering questions, and directing requests to the appropriate parties.
- Oversee reservation activity for multiple vacation rental homes, including confirming bookings, tracking availability, and supporting a smooth guest experience.
- Arrange turnover logistics for rental properties by scheduling cleaning services, maintenance visits, and move-in or move-out coordination.
- Process or track rental-related payments and help ensure property operations remain organized and on schedule.
- Maintain clear records, task lists, and administrative documentation to support both office operations and rental property coordination.
If you are interested in this Administrative Coordinator position, please submit your resume today to be considered.
- Previous experience in administrative support, office coordination, or a similar operational role.
- Ability to manage inbound communication, scheduling demands, and multiple competing priorities with accuracy.
- Strong customer service skills with confidence interacting professionally with clients, guests, and service providers.
- Experience with calendar management, appointment setting, and general administrative assistance.
- Familiarity with vacation rental coordination, hospitality support, or property-related scheduling is preferred.
- Comfortable handling detailed follow-up tasks, including status checks, payment tracking, and service coordination.
- Strong written and verbal communication skills, with a dependable and organized work style.