Archived listing. The details below describe a past opening.
We are looking for an organized Administrative Assistant to support daily office operations in Orange, California. This Contract position is ideal for someone who enjoys keeping schedules, documents, and communications on track in a fast-paced environment. The role will involve a mix of administrative coordination, spreadsheet management, reception support, and basic handling of legal-related mail while helping the team stay prepared for meetings and training activities.
Responsibilities:
- Coordinate day-to-day office activities to help maintain an efficient and well-organized workplace.
- Manage spreadsheets, update records, and perform accurate data entry to support reporting and tracking needs.
- Monitor deadlines and follow up on outstanding administrative tasks to keep priorities moving forward.
- Answer inbound calls, greet visitors, and provide general front-desk and reception support.
- Review and route incoming mail, including legal-related correspondence, with careful attention to detail.
- Prepare meeting materials and agendas to ensure teams are ready for scheduled discussions.
- Arrange food and room setup for training sessions and internal meetings as needed.
- Use Microsoft Office applications to create documents, maintain files, and support routine office communication.
- At least 2 years of experience in an administrative, office support, or related role.
- Proficiency with Microsoft Office Suite, including strong spreadsheet skills.
- Ability to manage multiple deadlines and stay organized in a busy office environment.
- Experience handling inbound calls, receptionist responsibilities, and general administrative support.
- Strong data entry accuracy and attention to detail when maintaining records and documents.
- Strong communication skills and the ability to interact effectively with staff and visitors.
- Comfortable handling sensitive mail or documentation with discretion and care.