Archived listing. The details below describe a past opening.
We are looking for an experienced and dependable Administrative Assistant to support senior leadership in a Contract position. This role is ideal for someone who thrives in a fast-paced office, communicates effectively, and can manage competing priorities with sound judgment. The successful candidate will bring strong organizational skills, a welcoming presence, and the confidence to work closely with executives and other key stakeholders.
Responsibilities:
- Provide day-to-day administrative support to senior executives, ensuring schedules, communications, and office priorities remain well coordinated.
- Manage complex calendars by arranging meetings, resolving scheduling conflicts, and adjusting plans as priorities shift.
- Serve as a first point of contact for inbound calls and visitors, responding courteously and directing inquiries appropriately.
- Prepare, enter, and maintain accurate records, documents, and other administrative data in a timely manner.
- Assist with general front office operations, helping create an organized, detail-focused, and efficient workplace environment.
- Coordinate executive appointments, internal meetings, and related logistics while maintaining confidentiality and attention to detail.
- Adapt quickly to changing requests and provide flexible support across administrative tasks as business needs evolve.
- Demonstrated experience in administrative support within a detail-oriented office setting.
- Proven ability to handle high-volume calendar coordination and shifting priorities with accuracy.
- Comfortable supporting executive-level leaders and interacting with individuals in senior or highly specialized roles.
- Strong verbal and written communication skills, including a personable phone presence.
- Solid data entry and recordkeeping skills with close attention to detail.
- Friendly, flexible, and resourceful approach to daily work and team collaboration.
- Availability to work onsite five days per week in Boulder, Colorado.