Administrative Assistant Position Summary We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to leadership and team members. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to ensuring the office runs efficiently.
Key Responsibilities
- Manage calendars, schedule meetings, and coordinate appointments.
- Answer and direct phone calls, emails, and other correspondence.
- Prepare, edit, and format documents, presentations, and reports.
- Maintain organized filing systems, both electronic and physical.
- Coordinate travel arrangements, including flights, hotels, and itineraries.
- Assist with meeting logistics, including agendas, materials, and meeting notes.
- Process expense reports and support basic invoice and purchase order administration.
- Serve as a point of contact for vendors, clients, and internal stakeholders.
- Order and maintain office supplies and equipment.
- Assist with special projects and other administrative tasks as assigned.
Qualifications
- High school diploma required; associate's or bachelor's degree preferred.
- 2+ years of administrative, office support, or executive support experience.
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Ability to handle sensitive and confidential information with discretion.
- Detail-oriented with strong problem-solving skills.
- Ability to prioritize tasks and work effectively in a fast-paced environment.
Preferred Qualifications
- Experience supporting multiple departments or senior leaders.
- Familiarity with office management systems and collaboration tools.
- Experience coordinating travel, events, or meetings.
Key Competencies
- Organization and attention to detail
- Professionalism and confidentiality
- Customer service mindset
- Adaptability and flexibility
- Initiative and follow-through
- Strong interpersonal skills
Compensation & Benefits Competitive salary and benefits package, including health insurance, paid time off, retirement savings opportunities, and professional development support.