Archived listing. The details below describe a past opening.
We are looking for an Accounts Payable Specialist to join a real estate and construction consulting organization in New York, New York. This Long-term Contract opportunity is ideal for someone who brings strong experience in invoice processing, purchase order administration, and coding accuracy within a fast-paced finance environment. The person in this role will help maintain smooth payment operations, support expense-related workflows, and ensure financial records are entered and classified correctly using Microsoft D365 and Excel.
Responsibilities:
- Create and maintain purchase orders in Microsoft D365, ensuring all required details are entered accurately and completely.
- Review invoices and supporting documentation to confirm correct coding, approvals, and alignment with purchase order information before processing.
- Manage a shared ticketing mailbox related to travel and expense activity, responding to requests and resolving issues in a timely manner.
- Process vendor invoices across multiple accounts while maintaining accuracy in account coding and general ledger allocation.
- Prepare and adjust journal entries, including reclasses tied to travel-related vendors and other assigned supplier accounts.
- Verify financial data for completeness and consistency, identifying discrepancies and coordinating corrections with internal teams or vendors.
- Support accounts payable operations by tracking open items, monitoring invoice status, and helping maintain organized documentation.
- Work across multiple vendor relationships to address payment questions, clarify documentation, and promote efficient transaction processing.
- 3+ years of experience in accounts payable or a closely related finance function.
- Strong working knowledge of purchase order workflows, invoice processing, and account coding practices.
- Experience using general ledger codes and preparing or reclassifying journal entries.
- Proficiency with Microsoft D365 and Microsoft Excel in a transaction-heavy environment.
- Ability to manage high volumes of invoices and vendor activity with strong attention to detail.
- Familiarity with ticketing systems or shared mailbox workflows for handling finance-related requests.
- Strong analytical and organizational skills, with the ability to identify errors and resolve discrepancies efficiently.