We are looking for an Accounts Payable Specialist to join a company in Stockton, California on a permanent contract basis. This role supports day-to-day accounting operations by handling payables, maintaining organized financial records, and assisting with administrative coordination. The ideal candidate brings hands-on experience with invoice processing and vendor communication, along with the ability to manage deadlines in a structured office environment.
Responsibilities:
- Oversee accounts payable activities from invoice receipt through payment processing, ensuring transactions are coded correctly and completed on time.
- Examine invoices and related backup documents to confirm accuracy, completeness, and proper authorization before entry.
- Respond to vendor questions, research account issues, and help resolve payment or statement discrepancies efficiently.
- Organize and upload budgets, contracts, and other accounting records while keeping electronic files current and easy to access.
- Maintain precise accounts payable records and support consistent documentation practices across financial files.
- Assist with reconciliations and provide additional accounting support as priorities shift within the department.
- Deliver administrative assistance through data entry, document handling, and general office coordination tasks.
- Partner with accounting and administrative colleagues to keep projects on schedule and meet operational deadlines.
- Prior experience in accounts payable is required in the construction industry.
- Solid knowledge of the full accounts payable process, including invoice review, account coding, and payment preparation.
- Experience working with ACH transactions and check runs.
- Strong attention to detail with the ability to keep records accurate and well organized.
- Comfortable managing contracts, budgets, and financial documentation in electronic systems.
- Proficiency with Microsoft Excel and familiarity with accounting or office software.
- Ability to balance multiple tasks, work independently, and follow through on deadlines.