We are looking for an organized Office Assistant to support daily administrative operations at our location. This Long-term Contract opportunity offers a steady schedule of approximately 25 to 30 hours per week and is well suited for someone who enjoys providing front-desk support, handling clerical tasks, and keeping office records in order. The person in this role will help maintain smooth office workflow by assisting with communication, document processing, and general administrative needs. Flexibility to work weekdays and occasionally one Saturday per month is important for success in this assignment.
Responsibilities:
- Welcome visitors and provide attentive front-desk support while helping create an efficient and organized office environment.
- Answer incoming phone calls, direct inquiries to the appropriate contacts, and take accurate messages when needed.
- Scan, file, and organize documents to ensure records are easy to access and properly maintained.
- Perform a range of clerical support duties such as data handling, paperwork preparation, and general office coordination.
- Assist with site onboarding and day-to-day administrative processes to support smooth office operations.
- Track assigned tasks carefully and follow established procedures for timekeeping and administrative reporting.
- Previous experience in an office support, receptionist, or administrative position.
- Ability to manage inbound calls professionally and communicate clearly with staff and visitors.
- Experience scanning, filing, and organizing documents with strong attention to detail.
- Comfortable handling routine clerical assignments in a fast-paced office setting.
- Reliable availability for a part-time schedule during the workweek, with flexibility for occasional Saturday coverage.
- Strong organizational skills and the ability to manage multiple priorities efficiently.