Archived listing. The details below describe a past opening.
We are looking for an Accounts Payable Specialist to support a large construction company in Sacramento, California on a Contract assignment expected to last 3 months. This onsite role begins each workday at 7:00 AM and is ideal for someone who thrives in a fast-paced, high-volume environment. The position will focus on accurate invoice processing, vendor record maintenance, expense review, and payment support while partnering closely with project teams and accounting staff.
Responsibilities:
- Process high-volume accounts payable transactions from receipt through payment, including invoice matching, batch preparation, coding validation, data entry, and document imaging.
- Examine invoices for proper general ledger and location coding, with particular attention to construction and development-related expenses.
- Maintain organized accounts payable records, reporting, and supporting documentation to promote completeness and accuracy.
- Keep vendor profiles current, set up vendor records in the accounting system, and communicate with suppliers to resolve questions or missing information.
- Collect, review, and retain required vendor tax documentation, including W-9 forms, in accordance with company standards.
- Partner with project managers to secure timely invoice approvals and coordinate the release and distribution of payments, including check processing.
- Audit employee expense submissions and reimbursable items in Concur to confirm correct coding, approvals, and policy compliance.
- Upload invoice data into Microsoft Dynamics on a bi-weekly schedule and perform monthly reconciliations related to accounts payable activity.
- Respond to requests for financial details and provide accounts payable information needed by external stakeholders when required.
- At least 3 years of recent accounts payable experience, including purchase order processing and full-cycle AP responsibilities.
- Prior background in the construction or contractor industry with familiarity handling project-related invoices.
- Strong knowledge of invoice coding, account classification, and payment processing methods such as check runs and ACH.
- Experience working with Microsoft Dynamics and comfort using accounting systems to manage vendor and invoice data.
- Hands-on experience reviewing and processing employee expenses, ideally within Concur.
- Ability to manage a high volume of transactions while maintaining accuracy and meeting deadlines in an onsite environment.
- Strong communication skills with the ability to work effectively with vendors, project managers, and internal accounting teams.