We are looking for an Accounts Payable Clerk to join a retail organization in Newton, Massachusetts. This position is well suited for someone who is early on in their career and learning to gain more understanding in accounts payable. To be successful in this position you must be comfortable with detailed, repetitive work and enjoys keeping financial records accurate and organized. The person in this role will support invoice processing, customs-related payment documentation, and account tracking while working a flexible 24 to 32 hour weekly schedule. All work must be performed on site, but there is flexibility with your schedule; hours must fall between 7am and 4pm.
Responsibilities:
- Manage a steady flow of incoming invoices each week, ensuring payment documents are processed in a timely and organized manner.
- Examine billing details for completeness and accuracy before preparing them for entry into the accounts payable workflow.
- Assign coding information in Excel and organize invoice data for posting into the appropriate system.
- Update and maintain transaction records in SAP and related internal files as needed.
- Assist with vendor account reconciliation by locating outstanding invoices and resolving missing documentation.
- Compare customs statements with invoice records and related bank activity to confirm accurate financial matching.
- Maintain spreadsheet trackers for customs, tariffs, and payment activity, ensuring reports stay current and reliable.
- Research customs and tariff details, including applicable codes, refund timing, and reimbursement amounts using supporting documentation.
- Review customs entries against refund reports to validate financial information and identify discrepancies.
- Help reduce outstanding backlogs involving invoice entry, customs documentation, and related payable records.
- Experience or training in accounts payable, invoice processing, or other finance support work.
- Basic working knowledge of Microsoft Excel for data entry, tracking, and coding tasks.
- Familiarity with SAP or another enterprise accounting system used for transaction entry.
- Ability to perform detailed work with consistency and maintain accuracy across repetitive tasks.
- Strong organizational skills with the ability to manage multiple invoices and supporting documents at once.
- Comfort working on-site in Newton, Massachusetts on a flexible part-time schedule of 24 to 32 hours per week.
- Effective problem-solving skills for researching discrepancies, missing invoices, and payment-related questions.