We are looking for an Accounting Specialist to support tax-related documentation and accounting operations for a Part-time, Long-term Contract position based in Plymouth, Minnesota. This opportunity is well suited to someone who is detail-oriented, organized, and comfortable working with confidential information in a fast-paced remote environment. The role will partner with experienced tax and finance professionals while helping maintain accurate records, respond to documentation requests, and support compliance-focused processes.
Responsibilities:
- Evaluate customer tax exemption documents to confirm they are complete, accurate, and acceptable for compliance purposes.
- Enter, organize, and maintain exemption certificate records across platforms such as Salesforce, Vertex, OneSource, and other business systems.
- Oversee a shared transaction tax mailbox by prioritizing incoming requests, answering routine questions, and processing documentation promptly.
- Track response times and follow established service expectations for certificate reviews and related inquiries.
- Investigate inconsistencies in submitted tax forms, including cases where incorrect supporting documents are provided.
- Route unusual, incomplete, or potentially non-compliant records to the appropriate internal contacts for further review.
- Preserve well-organized electronic files that support retention standards and assist with audit preparedness.
- Safeguard sensitive customer and tax data by applying discretion and professionalism in all interactions.
- Work cross-functionally with internal teams to strengthen sales tax compliance and documentation management efforts.
- 5+ years of experience in accounting support, accounts payable, accounts receivable, billing, reconciliation, tax support, or a related business function.
- Demonstrated ability to review detailed documentation carefully and identify errors, gaps, or inconsistencies.
- Experience using enterprise business systems and the ability to learn new tools and workflows efficiently.
- Familiarity with platforms such as Salesforce, Vertex, OneSource, or comparable ERP and tax technology is strongly preferred.
- Understanding of sales tax, indirect tax, exemption certificates, or compliance-related processes is preferred.
- Strong organizational, analytical, and communication skills with the ability to manage multiple priorities effectively.
- Ability to work independently and remain productive in a remote work setting while handling confidential information responsibly.