Sales Assistant – Sales Operations & Account Support - New York, NY Position Overview LHH Recruitment Solutions is seeking a highly organized, detail-oriented Sales Assistant to support a busy sales team within a fast-paced, product-driven environment. This position will work closely with the Executive Sales Manager to support multiple accounts, coordinate product samples, manage purchase orders, and ensure accuracy throughout the sales and order management process. The ideal candidate will bring strong administrative skills, excellent attention to detail, and the ability to manage competing priorities while maintaining consistent communication and follow-through.
Key Responsibilities
- Provide daily administrative and operational support to the Executive Sales Manager, assisting with multiple customer accounts and ongoing sales initiatives.
- Prepare materials for sales meetings, attend meetings, take detailed notes, and translate discussions into clear action items.
- Coordinate the full product sample lifecycle, including sample requests, tracking, returns, and related documentation.
- Manage order processing activities from initial item setup through final delivery, ensuring accuracy and timely execution.
- Submit and maintain item information through retailer portals and spreadsheets, verifying that all required information is complete and accurate.
- Review purchase orders to confirm pricing, quantities, delivery dates, and other relevant details before approval.
- Maintain Excel tracking reports, master spreadsheets, and order documentation.
- Utilize Product Lifecycle Management (PLM) systems and customer portals to monitor product information, deadlines, and order status.
- Communicate with customers, buyers, internal teams, and cross-functional partners to provide updates and resolve outstanding items.
- Monitor deadlines, follow up on pending requests, and ensure assigned tasks are completed accurately and on time.
- Assist with additional sales operations and administrative projects as needed.
Qualifications
- 1–2 years of sales administrative, sales support, or related office experience.
- Previous experience within the apparel, textile, home products, or consumer goods industries preferred, but not required.
- Strong proficiency in Microsoft Office, particularly Excel, Outlook, Word, and PowerPoint.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to manage multiple projects, deadlines, and priorities.
- Exceptional attention to detail, particularly when working with purchase orders, product information, and data entry.
- Ability to work independently, take initiative, and follow through on assignments.
- Strong customer service orientation and comfort communicating with buyers, managers, and internal departments.
- Proactive problem-solving skills and a willingness to verify information before completing tasks.
Preferred Experience
- Experience with PLM software, retailer portals, or AS400.
- Strong Excel skills, including formulas, data entry, tracking, and data validation.
- Familiarity with product sample management and order tracking.
- Experience supporting retail accounts or working within a product-based sales organization.
- Familiarity with Adobe Photoshop is a plus.
What We're Looking For We are particularly interested in candidates who take pride in producing accurate work, stay organized in a fast-moving environment, and demonstrate strong accountability. The successful candidate will be comfortable working closely with sales leadership, asking thoughtful questions when clarification is needed, and proactively tracking assignments through completion.
Compensation: $60,000–$65,000 annually Employment Type: Full-Time Industry: Consumer Products / Apparel / Home Textiles
If you have a strong administrative background, enjoy supporting sales operations, and bring exceptional attention to detail, we encourage you to apply! LHH Recruitment Solutions is an equal opportunity employer and welcomes qualified applicants from diverse backgrounds.
Pay Details: $60,000.00 to $65,000.00 per year
Search managed by: Renee Walker
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
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