Archived listing. The details below describe a past opening.
Our client is seeking an experienced and highly organized Senior Administrative Assistant to provide advanced administrative support to leadership and teams in a fast-paced professional environment. This role is ideal for a proactive professional who can manage multiple priorities, coordinate complex schedules, prepare high-quality documents, and help ensure smooth day-to-day operations.
Key Responsibilities
- Provide senior-level administrative support to managers, executives, or department leaders
- Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders
- Prepare correspondence, reports, presentations, and meeting materials
- Coordinate travel arrangements, itineraries, and expense reporting
- Maintain organized filing systems, records, and confidential documentation
- Support meeting logistics, including agendas, room scheduling, and follow-up on action items
- Serve as a point of contact for internal and external communications
- Assist with office operations, vendor coordination, and departmental projects
- Track deadlines, support reporting needs, and help prioritize administrative workflow
- Provide additional support for special projects and process improvements as assigned
- 3+ years of administrative support experience, with prior senior administrative or executive support experience preferred
- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
- Strong written and verbal communication skills
- Excellent organizational skills and attention to detail
- Ability to manage multiple priorities and work independently
- High level of professionalism, discretion, and sound judgment
- Strong customer service and interpersonal skills
Preferred Qualifications
- Experience supporting senior leaders or multiple departments
- Associate or bachelor’s degree preferred
- Experience with calendar management, travel coordination, and reporting
- Background in a corporate, healthcare, legal, nonprofit, or professional services environment