We are looking for an organized Office Manager to oversee daily administrative operations and help maintain a welcoming, efficient workplace in El Paso, Texas. This position supports both front-office activities and internal coordination by handling communication, records, scheduling, and general office logistics. The ideal candidate brings strong attention to detail, sound judgment, and the ability to keep multiple priorities moving smoothly throughout the day.
Responsibilities:
- Prepare the office each morning so the workspace is ready for staff, clients, and scheduled activities.
- Welcome visitors professionally, respond to incoming phone calls, and serve as a central point of contact for general office inquiries.
- Monitor inventory levels, replenish workplace materials, and manage outgoing and incoming mail, postage, and courier shipments.
- Arrange facility repairs, submit service requests, and maintain productive relationships with external vendors and building support contacts.
- Provide administrative assistance to project teams by organizing documents, formatting proposals, preparing reports, and drafting routine correspondence.
- Record employee timesheets and mileage information accurately while maintaining organized company files and operational records.
- Gather public property and county information when requested to support business and project-related needs.
- Coordinate travel plans, lodging reservations, and meeting arrangements for staff to ensure smooth scheduling and execution.
- Track company assets such as vehicles, badges, and office inventory, and complete local errands or deliveries when needed.
- Close and secure the office at the end of the day and make sure the space is set up for the next business day.
- At least 3 years of experience in office management, administrative support, or a similar business support role.
- Strong working knowledge of Microsoft Word, Excel, and Outlook for daily communication, documentation, and recordkeeping.
- Excellent verbal and written communication skills with the ability to interact effectively with employees, clients, and vendors.
- Proven organizational skills with the ability to manage competing tasks and maintain accuracy in a fast-paced office setting.
- Bilingual communication skills in English and Spanish are preferred.
- Valid driver’s license and current automobile insurance are required for local errands and deliveries.
- Ability to work independently, use sound judgment, and maintain a well-organized and detail-oriented office environment.