We are looking for a Sales Associate/ Executive Assistant to provide on-site sales and executive support on site in New Jersey. This long-term contract position blends administrative coordination, client-facing communication, and marketing assistance to help a busy commercial real estate team operate efficiently. The role is ideal for someone who can manage shifting priorities, produce high-quality business materials, and maintain accuracy in a fast-moving environment.
Responsibilities:
- Coordinate executive calendars, schedule meetings, arrange travel, and resolve conflicts to keep daily operations running smoothly.
- Respond to routine client and internal inquiries, acting as a reliable point of contact and escalating issues when needed.
- Prepare and track expense submissions and commission-related documentation in accordance with company guidelines.
- Maintain organized records, reporting tools, contact databases, and shared content resources used by the sales team.
- Support updates to websites and internal tracking systems to ensure information remains current and accessible.
- Create effective marketing collateral such as presentations, proposals, flyers, maps, and property-related materials that align with brand standards.
- Research market activity and compile findings into client-ready reports and other business development deliverables.
- Partner with marketing, research, and finance teams to gather data and assemble accurate materials for sales initiatives.
- High school diploma or equivalent required, with approximately 2-4 years of relevant experience in sales support, administrative support, or a related business function.
- Strong proficiency with Microsoft Office applications, including Excel, PowerPoint, Word, and Outlook.
- Demonstrated ability to stay organized, manage multiple deadlines, and maintain close attention to detail.
- Clear written and verbal communication skills with a detail-oriented, service-oriented approach.
- Ability to work independently, apply sound judgment, and adapt quickly to new tools and processes.
- Basic math skills, including the ability to work with percentages, discounts, and similar calculations.
- Experience supporting marketing materials, databases, presentations, or website content is preferred.
- Familiarity with Adobe Creative Suite is a plus.