We are seeking a detail-oriented Purchasing Coordinator to support purchasing operations. This contract position is focused on managing documentation, coordinating cross-functional requests, and ensuring purchasing activities stay on schedule. The ideal candidate will have strong administrative skills, excellent communication abilities, and a proven ability to manage multiple priorities with accuracy and consistency.
Responsibilities:
- Manage compliance-related paperwork and documentation, ensuring all required records are completed, tracked, and maintained accurately.
- Partner with internal teams to gather necessary information, resolve outstanding questions, and support purchasing processes from request through completion.
- Review incoming requests, compile specifications and supporting materials, and guide submissions through the appropriate approval process.
- Maintain organized files and update internal records and systems to support accurate processing and document control.
- Track pending items, incomplete approvals, missing information, and key deadlines to ensure timely follow-through on active requests.
- Research discrepancies or gaps in submitted information and coordinate with appropriate departments to obtain corrections or missing documentation.
- Collaborate with internal stakeholders to gather supporting data, verify documentation, and provide requested information within established timelines.
- Prepare and maintain spreadsheets, logs, and reports to support operational tracking and visibility into purchasing activities.
- 3+ years of experience in purchasing, procurement, administrative support, or a related coordination role.
- Strong organizational skills with the ability to manage multiple requests, deadlines, and documentation requirements at the same time.
- Clear written and verbal communication skills for working effectively with cross-functional teams and stakeholders.
- High attention to detail with a consistent approach to recordkeeping, data accuracy, and document management.
- Experience supporting purchasing activities, purchase orders, or broader purchasing department functions.
- Proficiency with Microsoft Office applications and comfort using internal business systems to update records and track requests.
- Ability to identify missing information, follow up proactively, and help move tasks through completion efficiently.